Online-Post

Your business mail, sent from your desk

Send one letter or fifty thousand from one account for your whole team. We print, envelope and mail every one across Canada, to the U.S. and worldwide, with Registered Mail when you need proof it arrived.

Create your organizationSee pricing
5 out of 5 stars
Rated 5.0 / 5 by our customers
Turnaround
1–3 days
Single letters are printed and mailed within 1–3 business days.
Per bulk mailing
50,000
Personalized letters, sent as one order.
Destinations
Worldwide
Canada, the U.S. and most international destinations.
Monthly fee
$0
No subscription. You only pay for the letters you send.

The mail your business still sends on paper

For property managers, law firms, accountants, nonprofits and any office with letters to send. We print and mail them, so your team doesn't have to.

  • Invoices and statements

    Mail invoices, statements and payment reminders to the customers who still want paper.

  • Legal and formal notices

    Send demand letters and formal notices by Registered Mail, signed for on delivery.

  • Tenant notices

    Rent increases, lease renewals and building notices, mailed to every unit in one go.

  • Employee documents

    Offer letters, benefits updates and year-end letters, personalized for every employee.

  • Customer updates

    Policy changes, renewal reminders and thank-you letters, each with the customer's name.

  • Fundraising and outreach

    Donation appeals and member letters, personalized for everyone on your list.

One letter or thousands, from the same account

Send a single letter in a few clicks, or your whole list in one order.

Single letters

Upload a PDF, add the address and place your order. We take it from there.

  • Color or black and white, single- or double-sided
  • Regular, Registered or Express delivery
  • Folded in an envelope, or sent flat in a large one
  • Your company's return address on every letter
See all prices

Bulk mailings

Upload a template and a list, and we'll send a personalized letter to every row, as one order.

  • Up to 50,000 letters in one mailing
  • Preview real letters before you pay
  • Regular Mail, or Registered for up to 500 letters in Canada
  • No Online-Post branding on your letters
How bulk mailing works

Know it arrived, and prove it

Send by Registered Mail and every letter is tracked and signed for on delivery. It's available within Canada, for single letters and for bulk mailings of up to 500.

  • A tracking number for every letter
  • A signature on delivery
  • A delivery certificate to download and keep
  • All of a mailing's tracking numbers in one spreadsheet

Write once, personalize every letter

Your Word document becomes a letter for each person on your list, with their name and details filled in.

  • Your columns, in your letter

    Add tags like {{first_name}} to your Word document. We fill them in from each row.

  • Preview before you pay

    See real letters from your list, exactly as we'll print them.

  • Skipped rows aren't charged

    We check every address. A row with a problem is skipped, shown with the reason, and never charged.

  • Addresses printed for you

    We print both addresses at the top of page 1, to show through a #10 double-window envelope. Our starter template leaves room for them.

Download the starter template

Bring your whole team

Your organization is one shared account. Everyone sends from the same place, and every order is in one list.

  • Invite your team

    Invite colleagues by email from your dashboard.

  • Admins control billing

    Only admins can change cards, top up or edit billing details.

  • Templates for everyone

    Save your letter templates once and reuse them for any letter or mailing.

  • Every order in one list

    Single letters and bulk mailings, side by side with their status.

Create your organization

Pay by card, or save with credit

Start with a card. Switch to prepaid credit when you send more, and save on every letter.

Pay per order

Use your organization's saved card. No top-up, no commitment.

  • Standard prices on every letter
  • Charged when you place each order
  • A receipt for every order in your dashboard
  • Bulk mailings under $1,000, larger ones on credit
See all prices

Prepaid credit

Top up your organization's balance, and every letter costs less.

  • About 5% off every letter
  • About 10% off with Credit+, 60 days per $300 top-up
  • One invoice a month for all your orders
  • Auto-reload keeps your balance topped up
How Credit+ works

Sending hundreds of letters a month?

Let's agree on a price per letter that fits your volume. Tell us what you send and we'll come back with a quote.

Email our team

Paid from prepaid credit. Covers single letters and bulk mailings.

  • Your own price per letter

    Fixed rates for the services you use, set in your agreement.

  • Lower rates as you grow

    Volume tiers can bring your price down as you send more.

  • No penalty for a slow month

    Have a slow month and the next one is at our credit prices, with nothing to pay back. Your rate returns once your volume does.

  • Never more than our prices

    If our credit price is ever lower than your rate, you pay the lower one.

Frequently asked questions

What businesses ask us before they start.

Any letter you can save as a PDF: invoices, notices, contracts, HR documents and more. Send one at a time, or upload a template and a list to send a personalized letter to everyone on it. We print, envelope and mail every letter across Canada, to the U.S. and worldwide.

Yes, with Registered Mail within Canada. Each letter gets a tracking number and is signed for on delivery, and you can download its delivery certificate from your dashboard. A bulk mailing can go by Registered Mail for up to 500 letters.

Yes. Invite your colleagues to your organization. Everyone can send letters and see every order, and only admins can change cards and billing details.

Upload a letter template and a CSV list with one row for each recipient. Match the list's columns to the address fields and your template's tags, preview real letters, and pay. We print, envelope and mail a personalized letter for every row, all as one order.

A template and a list. The template is a Word document (.docx) with tags like {{first_name}} that we fill in from your list, or a PDF with no tags. Google Docs, Pages and LibreOffice can all save .docx. The list is a CSV file with up to 50,000 rows.

No. We check every row's address. A row with a problem is skipped, shown to you with the reason, and never charged. Once your letters are generated, we settle the final cost, so you pay for the letters we actually send.

With your organization's saved card, one order at a time, or from prepaid credit. Credit takes about 5% off every letter, or about 10% with Credit+ for a set time after a top-up of $300 or more, and groups your orders into one invoice a month.

Yes. Your files are only used to print your letters. Letter files and mailing lists are deleted from our servers after 30 days, and we never share your documents with third parties.

Yes. If your organization sends hundreds of letters a month, we can agree on your own price per letter, with volume tiers that can lower it as you send more. Negotiated rates are paid from prepaid credit and never cost more than our credit price. A slow month just means credit prices the next month, with no penalty. Send us a message or email contact@online-post.ca for a quote.

Have another question?

or email us at contact@online-post.ca.

Stop stuffing envelopes

Create your organization, invite your team and place your first order in minutes. You only pay for what you send.

Create your organizationSee pricing